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4 February 2022
Horizon Europe Brokerage Event for Cluster 5 - 2022

Virtual matchmaking events - How do they work?


A matchmaking event is a quick and easy way to meet potential cooperation partners. 20 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts.


1) Registration

  • Register via the green Register button.
  • Add contact and organisation details as requested
  • Those who are interested to manage 1:1 meetings MUST select at least one networking session

    2) Make yourself visible through an outstanding business profile

    Take advantage of the opportunity and introduce your organisation by publishing a clear profile. Your profile should describe who you are, what you can offer to potential partners, and who you want to meet.

    Your cooperation profile is your online business card.

    • Explain the product/project/technology/expertise you are offering or looking for
    • Specify the type of partner you are looking for
    • Published profiles will be extensively promoted by the organizers of the event

    A meaningful profile will generate significantly more meeting requests

    3) How to manage bilateral meetings?

    The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.

    • Browse the list of attendees or check the marketplace profiles
    • Send meeting requests to those companies/persons you want to meet
    • Adding a short reason why you are interested in a meeting will increase the acceptance
    • Usually meeting requests must be confirmed by the recipients to be scheduled
    • Typically, date and time of a meeting is scheduled by the person accepting the meeting request considering the mutual availability.

    Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.


    4) Matchmaking Event

    Access your meetings in My Agenda, where you have your complete schedule for the event and the list of your meetings. Check your camera and microphone and don't be late!

    How to initiate a Virtual Meeting?

    1. Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click "Request meeting" to send them a meeting request.




    2. Use the Messages functionality to chat about common interests and availability.



    3. Click "View Profile →" to find out more about the participant



    4. If you would like to have a meeting with them, you can also request a meeting here.


    5. Check My agenda and Meetings for your schedule and your list of confirmed meetings.



    6. At the time of the meeting, go to the Meetings page and click on Start Meeting
    7.  
    • You can invite guests through the Invite guests button, or share your screen through the screen sharing button
    • A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
    • The remaining time will be displayed on the top left corner
    • The next meeting card will be displayed with one minute before the next meeting
    • Clicking on Start Next Meeting will end the current meeting and will start the next one
      Technical requirements for Virtual meetings

      The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.

      Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.

      Microphone and camera

      You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.



      If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage

      Additionally, you can do the following checks:

      • test your microphone with other apps, such as Google Meet, Skype, Zoom, etc. 
      • run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
        •  Twilio is the name of the software we use for online meetings 

      Happy matchmaking!

      Registration
      Closed since 3 February 2022
      Organised by
      Meetings
      Participants 1275
      Meetings 1001
      Participants
      Algeria 1
      Argentina 7
      Armenia 3
      Austria 21
      Belarus 1
      Belgium 77
      Bosnia And Herzegovina 2
      Bulgaria 23
      Croatia 2
      Cyprus 13
      Czech Republic 20
      Denmark 28
      Estonia 7
      Finland 24
      France 156
      Georgia 11
      Germany 63
      Greece 25
      Hungary 6
      Iceland 2
      Iran, Islamic Republic Of 1
      Ireland 16
      Israel 18
      Italy 183
      Kenya 2
      Latvia 1
      Lithuania 14
      Luxembourg 4
      North Macedonia 1
      Malta 2
      Mexico 1
      Montenegro 3
      Netherlands 15
      Netherlands Antilles 1
      Norway 11
      Poland 22
      Portugal 39
      Romania 25
      Serbia 4
      Slovakia 22
      Slovenia 7
      South Africa 1
      Spain 224
      Sweden 4
      Switzerland 13
      Tunisia 2
      Turkey 116
      Ukraine 6
      United Kingdom 42
      Total 1292
      Participants
      Company (SME) 356
      Company (industry) 168
      University 263
      R&D Institution 200
      Association/Agency/Cluster 112
      Authority/Government 68
      National Contact Point 11
      Consultancy 72
      Other 42
      Total 1292
      Profile views
      Before event 47999
      After event 8154
      Total 56153